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Evaluation Timeframe:

• Course evaluations will be generally delivered to students during the final two weeks of a full semester (or final week of a half semester) before the final exam period (and any associated study days).
• Courses not running for the full duration of a term may have custom evaluation dates entered into the electronic system by the department administrator.  General campus guidance is that at least one day be given to evaluate a course for each week that it runs (ex: a 4 week course should get a 4 day evaluation window).  Whenever possible, the evaluation window should end before a final exam is given, and must end before any final grades are entered in Banner.
• Evaluation submissions must be received by 11:59pm on the day before the study day preceding the final exam period.

Evaluated courses:

• All official course sections from the Banner system will be loaded into the course evaluation system.
• Official course crosslists and manual Canvas course section combinations will be treated as a single combined course section for evaluation.
• Course sections with 5 or more students enrolled will have evaluations available to students.  Those with 4 or fewer students enrolled will be removed from the system to preserve anonymity.
• The independent study and doctoral seminars, ENGR 500, ENGR 501, CIS 798, ECE 798, and ME 798, with more than 5 students will be removed from the evaluation system upon departmental request.

Course evaluation question selection:

• Course evaluation forms shall have no more than 15 questions total
• All course evaluation forms will include the common university questions set by the Office of the Provost and recommended by the Faculty Senate.  These common questions shall be reviewed for potential revisions no more than once every 7 years in order to have some longitudinal history.

All course evaluation questions shall adhere to the following guidelines:

• Questions should be unique, minimizing any overlap with any others..
• Questions shall ask about a single specific item (no double-barreling).
• Questions shall not ask information that may de-anonymize students, such as: “What is your GPA,” “What is your Major,” “What is your Minor,” “Are you an undergraduate or graduate student,” and “Are you a freshman, sophomore, junior, or senior.”
• Questions shall be phrased to work with the approved agreement scale response option (Strongly Agree, Agree, Neither Agree Nor Disagree, Disagree, Strongly Disagree, N/A).
• Questions can be identified as instructor-based (asked for each unique instructor for co-teaching situations) or course-based (asked once for the course and answers apply to all instructors).
• Questions should be phrased to eliminate possible bias as much as possible.

Evaluation Anonymity:

• Evaluation results are anonymous, and cannot be identified even by administrators.
• Instructors may not ask any student for proof of a course evaluation submission, as that practice reduces evaluation anonymity.

Response Rates:

• Response rate data is available to faculty during the evaluation period.

Proof of Submission and/or Points/Extra Credit for Evaluations:

• Instructors may not ask any student for proof of a course evaluation submission.
• Instructors shall not offer any points or extra credit to individual students for their completion of course evaluations, as that impacts anonymity.  Points or extra credit can be given to all students for reaching an instructor-defined overall course response rate (for example: everyone in the class will receive 3 bonus points if 90% of students submit an evaluation).

Evaluation Reports and Access:

• Course evaluation data and reports will be made available to Deans, Associate Deans, Department Chairs, and Department Administrative Assistants (as long as they are not also a student) department and college administrators through the evaluation system  immediately upon conclusion of the course evaluation period.
• Course evaluation reports will be made available to faculty one week after the final grade submission deadline of each term or half-term.

Effective Winter 2024.
Originally approved by the Council of Associate Deans, November 2023.
Last modified and approved by the Council of Associate Deans, October 2, 2024.